Lack of control and visibility can be a major challenge when companies deal with remote management. In the context of the pandemic in which we are living, this is a subject that deserves reflection and research to understand what can be crucial to solving this issue. Fortunately, there are some practical tips for improving security, transparency and productivity in remote situations.
In this sense, it is essential to understand how companies are currently dealing with this issue. With a benchmark of what is being done and the support of technological innovations, it is possible to overcome obstacles and make this period effective for growth, even in the face of difficulties.
To find out more about how to manage your teams remotely in the face of the Covid-19 crisis, read this article carefully.
Overview of remote management with the coronavirus
During the coronavirus pandemic, many companies have had to re-evaluate their operations and their way of working. Many have suffered the consequences of cutting costs, losing contracts and clients. What's more, most have had to adapt to remote working: a modality that is perfectly suited to the rules of social distancing.
According to a survey by People Management on the Covid-19 crisis, 46% of companies have adopted the home office. As a result, some challenges have arisen, related to information security, asset management and managing employees in teams.
Security and data protection have taken on new forms and even greater importance. After all, it is necessary to take care of access to the company's systems in a decentralized way, manage employee practices and ensure a filter of who actually views the data. Because of the complexity involved, many mistakes are being made.
At the same time, cyber attacks have increased dramatically and become more robust. Criminals are exploiting loopholes in companies, as well as people's vulnerability at this difficult time - with attacks related to vaccine promises, for example, and other false information.
Asset management is another sensitive issue. One fact is that company devices are no longer being used, as people are working from home. Another situation is that employees are using their own devices to access company data and systems. In this respect, it is necessary to reinforce the secrecy of company information in order to avoid disasters and major problems.
The third issue concerns the organization of remote professionals. Communication must be optimized and a deeper connection and constant dialogue must be guaranteed if production is to remain healthy.
Tips for improving remote management
Caring for and engaging people with detachment is a major challenge, but companies need to follow certain practices and strategies to deal with it. We'll mention some of the main ones.
Define processes and objectives clearly
Good process mapping and a clear definition of objectives are crucial. Visibility into the processes will help highlight what needs to be done, in stages, to achieve the expected results. Objectives, on the other hand, outline the results themselves, making it clear what to aim for and helping to understand how to adapt operations to achieve these goals more efficiently.
Having these points well established will help to reduce the dispersion caused by distance. In this way, each professional will be able to do their part and the organization will be able to function perfectly, even with the members isolated from each other.
Helping employees establish a routine
Working from home can become a mess if you don't organize your routine. Flexible working hours and the ease of moving between work and leisure time are difficult to manage for those who don't have the practice. That's why you should always try to help your team members work efficiently in this regard.
Be instructive about the division of their time and teach them to think as if they were in an office, with a specific time to work, when distractions should be avoided.
Set individual goals
In addition to general team objectives, it is also important to set individual goals to help employees. In this way, management ensures communication with people and manages to ensure the productivity of those they lead.
Establish frequent communication
Ideally, managers should be in constant contact with the professionals, with regular meetings to deal with important and indispensable issues. Maintaining constant contact is important to reinforce the human side and to guarantee control over what the members are doing.
Use technology for task management
Technology can also help optimize this whole remote management process. One of the uses of tools is to organize tasks with project management software. They help to visualize and share data and documents, separate responsibilities and optimize direct communication between employees.
It is also possible to use these solutions to understand the performance of teams in this time of home office.
Strategies for working remotely safely
Some technologies stand out specifically when it comes to managing security in remote work. One of them is MFA (Multi-Factor Authentication), which helps combat security risks with unauthorized logins to company systems. In this way, it is possible to ensure the confidentiality of these applications by controlling access.
The technology works as follows: certain strategies are established to operate with a second layer of authentication, like another type of password. These can be voice calls, codes formed by tokens, biometric or facial verification, answers to specific questions, among other types.
The important thing is to reinforce protection when users enter. MFA can be configured in specific systems that allow this type of protection.
Another technological solution that helps ensure security is EMM (enterprise mobility management). It consists of strategies for managing mobile devices in a company and is associated with the increasing use of proprietary devices to access company systems. It makes it possible to manage and protect this hardware and software in order to ensure visibility over all of them.
Within this concept, there is the idea of MDM, or mobile device management. It's a more concrete tool: software that takes care of the lifecycle of devices, their function and performs automatic actions on them en masse. In this way, it is possible to install a certain application all at once or uninstall permissions to sensitive company information.
These solutions are crucial for asset management in this pandemic. They can be implemented with specific packages offered by providers who work with this type of service.
Another technology is the VPN (virtual private network), which encrypts the path a user takes to connect to the internet. This guarantees secure access and freedom from major threats. It can also be contracted with some providers in the area.
Managing a company remotely requires a number of precautions. It is necessary to understand the main needs in this regard and work in a targeted manner to deal with the challenges. From there, leaders are able to optimize processes and obtain better results, with greater security, control of assets and organization of people.
Now that you know more about this subject, leave a comment with your opinion!
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